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So you’ve managed to hire an experienced and skilled new staff member. Are you sure you can keep them around? It all starts with your onboarding…

Employee Retention Stars On Day #1

The onboarding process is an integral part of the employee life cycle. It sets the tone for a successful relationship between employer and employee and directly informs the new hire’s comfort on the job. 

That’s why successful employee onboarding can improve your employee retention rate by as much as 82%.

Onboarding new employees should be a smooth transition that allows them to quickly adjust to their new work environment and become productive members of the team. Unfortunately, this isn’t always possible, either due to a lack of resources or inadequate preparation—or both. 

Key Challenges With Employee Onboarding

To make sure your onboarding process is successful, you need to provide comprehensive training materials that are easily accessible to your new hires. 

This includes providing an up-to-date job description, outlining expectations from day one, and ensuring all safety protocols are in place before they start working. Unfortunately, this can be a lot to manage, especially when you consider these common obstacles to the process:

Undefined Roles

Smaller businesses often struggle with key managerial tasks, such as employee onboarding. If the owner is too busy managing the operations of the company and lacks middle managers or an HR department, they may not be able to devote the necessary time to the process. 

Out Of Date Materials

Furthermore, with no specific staff member tasked with managing and optimizing this process, it’s more than likely your training materials are out of date. This only further complicates the new staff member’s first days on the job. 

Unengaging Training

Lastly, if you lack an actionable strategy for the development and improvement of your training materials, they likely aren’t all that engaging. A boring binder of materials, a stale PowerPoint, an outdated video; none of this will excite your new hire about integrating into your company. 

The Secret To Optimizing Your Onboarding

If you’ve been struggling with these challenges, you’re not alone. Business owners across the country know how difficult this can be. After all, 88% of companies do not onboard their new hires effectively. 

Don’t worry, there is a solution, and it doesn’t involve hiring an HR team you can’t afford. You can optimize your onboarding process with the right software. 

Onboarding Software Will Change The Way You Grow Your Staff

Onboarding software is designed to streamline and improve the onboarding process for both employers and new hires.

It allows an organization to:

  • Create personalized onboarding plans and guides
  • Automate paperwork processes
  • Provide access to important resources like training materials
  • Create a system for tracking tasks that need to be completed
  • Store all relevant onboarding data in one place. 

These tools make it easy to stay organized throughout the entire onboarding process. Organizations can easily create custom onboarding schedules with associated tasks and deadlines, assign mentors or supervisors to follow up on tasks, review progress at any time by accessing real-time reporting features, and use this data over time to refine their future onboarding strategies. 

As business owners implement new onboarding software, they often find that it helps reduce stress for new hires by providing all of the necessary onboarding information upfront. This increases employee engagement and job satisfaction while making it easy to answer common questions quickly and accurately. 

As a result, companies can create an enjoyable and positive onboarding experience while ensuring their new employees are well-prepared for success in their roles. 

3 Must-Have Features For Your Onboarding Software Of Choice

Like any software, onboarding solutions vary in features, capabilities, and price points. Make sure you find one that offers the following…

Integration With Your Systems

Don’t bother purchasing onboarding software without first ensuring it integrates with your systems. After all, this type of software is supposed to make your life easier, not add more work to get it to cooperate with your other applications. 

Before you make your choice, make sure it can work seamlessly with:

  • HR platforms
  • Recruiting solutions
  • Payroll & benefits systems
  • Reporting solutions

Gamification Options

Engaging your employees during their training can be as simple as adding a few interactive stages. Known as “gamification”, this is the initiative to improve other boring processes by incorporating quizzes, assigning badges, and displaying leaderboards.

Mobile Capability

The more mobile your workforce is, the more beneficial mobile integration is for your onboarding software. It allows new team members to participate in training and for managers to track progress in the manner most convenient to them. This will only serve to boost engagement and effectiveness. 

Don’t Let Your Onboarding Process Cost You Skilled Staff Members

In summary, onboarding software is an invaluable tool for companies wanting to streamline the onboarding process, increase efficiency, provide personalized support for new hires, and create a great first impression with potential staff members. 

By utilizing these tools correctly, employers can ensure that their organization not only recruits but also retains quality personnel in order to achieve long-term success. 

Do you need help selecting, installing, and managing the right onboarding software for your organization? Get in touch with our team today.

Schedule your No-Obligation IT Assessment with Palindrome Consulting

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Elizabeth Mitrani
Elizabeth Mitrani
17:23 06 Aug 19
Palindrome Consulting was key in establishing my business and helps me keep it running. They are the consummate... professionals, incredibly knowledgeable and are always available to help. They have gone above and beyond to ensure that I was up and running quickly and that any issues that may arise on my end or dealt with immediately. I highly recommend Palindrome Consulting.read more
Moshe Rubinstein
Moshe Rubinstein
14:57 28 Jun 19
They are there every step of the way. Responsive and timely. The full service mentality mixed with the problem solving... abilities, is what makes them an easy choice.read more
Benjamin Wainberg
Benjamin Wainberg
14:09 28 Jun 19
Palindrome Consulting is customer centric. For Palindrome Data Safety is paramount; they keep their and our systems... updated with the newest technologies and are not shy at changing to better alternatives. Their platforms are always running and in the odd case there is an event, their technical team has an awesome response time.read more
Copier Man
Copier Man
13:56 28 Jun 19
We have been using Palindrome since 2005. They make my company feel like we are #1 all the time. Expert staff are... always available to help all my users all around the country.read more
Martin Feldman
Martin Feldman
16:43 26 Jun 19
As a partner in Fischer & Feldman, P.A. we have utilized Palindrome Consulting as our IT experts for many years. In... addition to keeping our server up and running, they are available to consult on the everchanging cloud and web landscape. We could not function as a successful law firm without their constant care, attention and almost IMMEDIATE RESPONSE TIME.read more
Rebecca Fischer
Rebecca Fischer
16:39 26 Jun 19
Palindrome has been my IT company for more than 15 years. We have been through four server and computer replacements... over the years all of which went smoothly. As technology has changed Palindrome has kept us current in their recommendations and are extremely responsive when we run into a software or hardware problem. We have been through hurricanes with Palindrome and felt confident they would have us up and running as quickly as possible and despite the fact we are probably a smaller client, they have treated us as one of their most important clients. I highly recommend Palindrome and have complete confidence in their capabilities and service. They have even gone the extra mile when we wanted to donate our old computers to a children's special needs school and delivered the computers, set them up and provided service for the same. Ilan Sredni is the consummate professional and has surrounded himself with top professionals and skilled technicians.read more
Nelson T
Nelson T
20:32 25 Jun 19
Palindrome Consulting has proven itself time and time again to be the epitome of professionalism and technical... expertise. They take the time to listen to your needs and then apply their wealth of technical knowledge to create truly innovative and robust solutions. They truly deliver piece of mind.read more
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