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Three Keys to Proper Software Management

Nowadays, every company relies on some kind of software in order to properly function, so you need to ensure that this software is properly managed in order to maintain operations. While this may sound like a grand undertaking, software management is relatively simple and can be whittled down into three steps: leveraging the assets available, testing your strategies, and understanding what it is you have.

Leveraging the Assets Available
One of your first priorities needs to be to find a solution that fulfills your needs, and to resist the temptation to follow the convenient route and simply find a solution that covers “enough” of them. After all, even if it actually does cover enough of your needs now, how can you be sure that your needs will still be covered later? This is why you need to select a solution that offers comprehensive coverage that won’t leave you piecing together your software strategy.

Most businesses need productivity suites and payroll/accounting software as a base. As operations get more complex, so will the software you use. Many of the top-tier productivity suites have software that can do multiple things for you, so knowing what your needs are, and how software will help, will go a long way toward solidifying a software strategy that will work for your business.

Managing Software Licenses
It’s important to understand your software licenses to avoid major issues. For example, there’s the possibility that a team member may overstep the terms of your agreement with the software developer or distributor by installing a single license on multiple machines. This kind of mistake can cost your organization a pretty penny. The only way to mitigate negative situations is to be prepared for the worst.

One way that you can do that is by getting with your IT administrator and ensure that he/she knows all the rights your organization has to its software. In doing so you will not only gain the peace of mind that your IT admin knows the situation, you will also get someone in-house who is more proficient dealing with licensing and other software problems. Ensuring all your software is registered, licensed, and working optimally has to be at the forefront of your IT department’ software plan.

Understanding What It Is You Have
As mentioned above, software is a big deal for almost every organization, and when it comes to managing the software you rely on, there is a laundry list of the things that you need to know. It’s not just about compatibility and cost, although those are two of the more major factors.

To accomplish comprehensive software management, you’ll want to produce a list of software and the requisite licenses they require. In this repository, you will want to break it down by the way the software is stored (endpoint, server, cloud, etc.), and you will want to include everything. From operating systems, to your CRM, to any productivity apps your staff uses.

Once you get the list built, with all the licensing information, you have to go back over the list and make sure that all of the software is legally being utilized by your company. This just puts any doubt to rest. It also gives you a chance to set reminders when critical software licenses expire, which is very useful if your IT department is focused on the litany of other issues your business has.

You also have to know how your staff uses the software you have; or, more specifically, how they misuse it. Your software costs are more than just how much you pay for your software, they also are manifested in the time spend learning, using, and troubleshooting the software they need to do business. By having a central repository that allows you to track costs and spending on the applications your organization uses, it makes it easier to trim the fat if need be.

Managing software doesn’t have to be filled with headaches. The trusted IT professionals at Palindrome Consulting can work to keep all of your organization’s software, hardware, and networking technology on the up and up. For more information call us today at 305-944-7300.

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Elizabeth Mitrani
Elizabeth Mitrani
17:23 06 Aug 19
Palindrome Consulting was key in establishing my business and helps me keep it running. They are the consummate... professionals, incredibly knowledgeable and are always available to help. They have gone above and beyond to ensure that I was up and running quickly and that any issues that may arise on my end or dealt with immediately. I highly recommend Palindrome Consulting.read more
Moshe Rubinstein
Moshe Rubinstein
14:57 28 Jun 19
They are there every step of the way. Responsive and timely. The full service mentality mixed with the problem solving... abilities, is what makes them an easy choice.read more
Benjamin Wainberg
Benjamin Wainberg
14:09 28 Jun 19
Palindrome Consulting is customer centric. For Palindrome Data Safety is paramount; they keep their and our systems... updated with the newest technologies and are not shy at changing to better alternatives. Their platforms are always running and in the odd case there is an event, their technical team has an awesome response time.read more
Copier Man
Copier Man
13:56 28 Jun 19
We have been using Palindrome since 2005. They make my company feel like we are #1 all the time. Expert staff are... always available to help all my users all around the country.read more
Martin Feldman
Martin Feldman
16:43 26 Jun 19
As a partner in Fischer & Feldman, P.A. we have utilized Palindrome Consulting as our IT experts for many years. In... addition to keeping our server up and running, they are available to consult on the everchanging cloud and web landscape. We could not function as a successful law firm without their constant care, attention and almost IMMEDIATE RESPONSE TIME.read more
Rebecca Fischer
Rebecca Fischer
16:39 26 Jun 19
Palindrome has been my IT company for more than 15 years. We have been through four server and computer replacements... over the years all of which went smoothly. As technology has changed Palindrome has kept us current in their recommendations and are extremely responsive when we run into a software or hardware problem. We have been through hurricanes with Palindrome and felt confident they would have us up and running as quickly as possible and despite the fact we are probably a smaller client, they have treated us as one of their most important clients. I highly recommend Palindrome and have complete confidence in their capabilities and service. They have even gone the extra mile when we wanted to donate our old computers to a children's special needs school and delivered the computers, set them up and provided service for the same. Ilan Sredni is the consummate professional and has surrounded himself with top professionals and skilled technicians.read more
Nelson T
Nelson T
20:32 25 Jun 19
Palindrome Consulting has proven itself time and time again to be the epitome of professionalism and technical... expertise. They take the time to listen to your needs and then apply their wealth of technical knowledge to create truly innovative and robust solutions. They truly deliver piece of mind.read more
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