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The Key Benefits Of Using Microsoft 365 For Businesses

As a business, you cannot afford to overlook the benefits of using Microsoft 365, especially now that remote working is at its peak. Now, more than ever, your efficiency is highly dependent on how well your teams collaborate and how accessible important files are, which is where productivity tools come into play.

Office 365 tools like Microsoft Teams, Excel, SharePoint, etc., make your organization more agile and give you a competitive edge. Here are more key benefits of using this tool.

1. Sustains a Remote Working Environment

With this tool, your employees can work from anywhere as long as they have a stable internet connection. Since Microsoft 365 is fully cloud-based, everyone can access documents, emails, and other tools remotely and on any device.

This feature is especially important for organizations with offices in multiple locations or those whose employees mostly work remotely.

2. Ease of Collaboration

If there’s one major lesson that organizations should learn from the COVID-19 pandemic, it’s that teams should be able to collaborate without being on-premise. Microsoft 365 comes with collaboration features that make it possible to coordinate with team members in real-time.

For example, if different employees have to co-author a document or presentation, they can all work on one document where the owner can easily monitor the progress. This increases productivity by eliminating multiple versions of the same document, which makes it difficult to determine the updated version.

3. Enhancement of Scalability

The Microsoft 365 productivity tool comes with flexible mix and match tools that can be scaled to fit your business growth. You don’t have to settle for a one-size-fits-all plan and can instead create a custom solution for each department or user.

This arrangement ensures that you only pay for the licenses you use, increasing operational efficiency. As your organization grows, you also won’t have to look for more tools and will only have to add users or pay for more licenses.

4. Access to the Latest Updates

Microsoft constantly releases updates, and a few years back, you had to pay to access the new features. Not anymore! Office 365 ensures that you’re always up to date at no extra charge.

This eliminates compatibility issues because all users will be on the same version as soon as the updates are released, and you no longer have to manually uninstall the old version and replace it with the new updates.

Depending on your plan, you may also have access to desktop versions that enable offline usage.

5. Reliability and Unmatched Security

Contrary to popular belief, the cloud is quite secure, depending on the security measures you put in place. Microsoft 365 does not leave your data security to chance and has various inbuilt features that ensure all your files are safe.

Some of the safety features include;

  1. Email Encryption: this feature allows you to safely send messages that are accessible to anyone but the intended recipient.
  2. Mobile device management: with this feature, your IT team can easily manage and protect company data on employee devices. This can be done by viewing the device reports and remotely wiping a device that has been compromised.
  3. Advice Threat Analytics: this feature scans and alerts users if any suspicious activity is detected. This includes scanning emails to identify the ones with malicious links.
  4. Data Loss Prevention: this makes it possible to monitor all company data and prevent it from falling into the wrong hands.

Other security features include Threat Management, Exchange Online Protection, Multi-Factor Authentication, etc.

Check out more benefits here.

Is Your Business Reaping The Benefits Of Office 365?

The best types of productivity tools are those that enhance collaboration, keep the communication centralized, and uphold data security; Microsoft 365 fits the bill. If you’re not using this tool, then it’s about time you did!

We provide IT services and IT support for businesses throughout Fort Lauderdale metro & South Florida, and we’d love to help you integrate Office 365 into your organization. Feel free to contact us today!

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