6 Key Benefits of Using Microsoft 365 for Business

Benefits of Using Microsoft 365 for Business

Agility is very critical to every organization. So, if your business has access to the right productivity tools, your staff will be able to execute their tasks promptly from anywhere, at any time, and from any device. Microsoft 365, formerly Microsoft Office, is a flexible suite of cloud-based applications such as Word, Excel, PowerPoint, Teams, Exchange, SharePoint, OneDrive, etc., that can transform how you do business. Furthermore, all the tools on this full suite are designed to complement each other so that you can have everything you need to boost your bottom line under one roof. In this article, you’ll learn the six key benefits of utilizing Microsoft 365 for your business.

1: Facilitates Working Remotely

Microsoft Office allows you to store files or data in the cloud. If your employees sometimes want to work remotely or need to access work-related documents when out of the office, then this is a perfect online platform for your company. Besides, your employees don’t need to have separate licenses to access files or download documents.

If you often want to access work files after hours or preparing to go for a business trip, it’s important to consider investing in one of the Microsoft 365 license types. For instance, remote colleagues can seamlessly collaborate via SharePoint, and workers in an office setting can use shared Excel spreadsheets to access and edit documents from anywhere without being tethered to a desktop at the office.

2: Secure Cloud Storage

Microsoft invests billions of dollars yearly into ensuring its servers and those of its partners are totally secure. One of the simplest yet critical security measures Microsoft 365 employs is multi-factor authentication, ensuring that an unauthorized person cannot access your business files on the cloud even if they get to your device.

Threat detection and anti-malware functionalities are designed to detect and stop malicious actions immediately. This is very important for protecting your sensitive data, such as business financial details and customer information.

Microsoft 365 lets users send encrypted emails that only your recipients can open, including your business partners and customers. In addition, the suite allows you to manage Microsoft 365 on the mobile devices of your employees. Without such security measures, your business can be massively compromised in the event of a cyber-attack.

3: Access to the Right Tools

Microsoft 365 is a very flexible suite full of applications designed to meet the needs of different business models. So regardless of the size of your business, the suite has a tool that’ll help you operate more efficiently.

Some of the tools that Microsoft 365 for business comes with include Excel, Word, PowerPoint, Exchange, OneDrive, OneNote, SharePoint, Skype for Business, and more. All these tools are designed to transform the way you do business in one way or another. So, depending on the size and needs of your business, you can purchase any of their licenses and start enjoying a 21st-century business environment flexibly.

You don’t have to individually install any of the Microsoft 365 tools on your devices to access them because the platform is a full suite. Additionally, Microsoft performs free predetermined upgrades for all the tools on their flexible suite, so you don’t have to worry whether you’re using the latest version of any of the tools.

4: Improved Communication

Skype for Business and Outlook are great ways of improving how your business partners and employees communicate online inexpensively. You can use Skype for holding important online business meetings and conference calls with suppliers or remote employees across the globe. In other words, you can flawlessly and quickly communicate with anyone regardless of the time difference. These communication tools help save a lot of time and money you could have spent planning such crucial business meetings and conferences.

Microsoft Teams enables your staff to utilize the instant messaging option in adding and uploading comments in real-time. This feature is great for improving cross-department collaboration. By using the @ sign, you can quickly notify members targeted by specific comments on Teams.

SharePoint is another excellent tool that makes it easy for employees to store and share files without being in the same office or city! Your teams can use the tool to share meeting notes, business guidelines, projects, different file types, and projects. Users can also use OneDrive to store and share files with each other all the time.

5: Predictable Spend

The subscription structure of Microsoft 365 is on a per-user, per-month basis. The amount of money you’ll pay for the license you choose for your enterprise depends on the level or type of functionality you’re interested in buying. Moreover, the cost of the license is typically dictated by the level of functionality or enterprise. You can easily predict your IT spend for the following financial year by checking out the clearly outlined per user, per month plans.

Besides, you won’t experience any additional or unexpected costs on your license because Microsoft doesn’t charge its customers for software updates. Purchasing licenses through Core also allows users to change the number of licenses they have. This means that if people leave or are added to your subscription, you won’t gain or lose anything.

6: Business Continuity

In case some of your crucial business files are accidentally deleted or corrupted, you can still retrieve them from the cloud. Since Microsoft 365 allows you to deploy your data in the cloud, you don’t have to worry about a security breach or disasters such as fires or floods at your business premises; you have a copy of everything safely stored in the cloud. Moreover, the recovery option on Exchange allows you to recover your entire inbox if your emails are accidentally deleted.

Microsoft 365 Business Consultants

The ability to communicate and collaborate seamlessly is what makes most established businesses effective and successful. Investing in a full suite of productivity tools, all under one roof is one way of being ahead of the competition; you spend less to earn more. Microsoft 365 offers you many opportunities to change how your workforce communicates and collaborates at their various workstations. Contact Palindrome Consulting to learn more about the benefits of using the Microsoft 365 suite and how to leverage multiple tools to boost your bottom line.