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How to Use Your Smartphone as a Productivity Enhancer

There is no shortage of useful devices that a business could benefit from, but the most popular is undoubtedly the smartphone. As a communication tool, it is effectively unparalleled – you can use your device to conduct business and communicate from anywhere. However, this is neglecting many of the other abilities that make the smartphone a smart choice for your business productivity, especially when you’re mobile.

Alternate Communications
Sure, the ability to make and take calls on-the-go is spectacularly beneficial to business processes, but what if your needs aren’t communicated well by voice? What if your information will need to be referenced for hours to come… are your employees (or you, for that matter) able to retain lots of information for that long?

Probably not, which is why a smartphone is such a great communication tool–it isn’t limited to just voice. Information can be input and shared through many different outlets with these handy little devices, whether you choose to send an email or text, access a document in your company’s drive, or record instructions aloud that your employees can play back as they need.

It is important to remember that we now have plenty of means to communicate, and that our smartphones can handle them all, not just one.

Management
Any business will require no small amount of management to remain up and running, and this includes much more than the activities performed by “management.” For instance, when it comes to project management, many team members may need to have collaborative capabilities to go in and make changes at odd times and from odd places. Furthermore, in the interest of productivity, some employees may want to take a spare moment and arrange their upcoming day. If this impulse strikes them at home, their smartphone could very well allow them to do so.

Learning Tool
Of course, not all time spent productively necessarily has to be spent on a specific task. One great way to improve how you work in general, is learning better methods and strategies to do so. Smartphones are excellent learning tools, with access to plenty of materials that are delivered in a great variety of ways. Whether you read a quick blog post on your phone with your morning coffee, listen to a podcast during your commute, or squeeze in a quick video sometime during your day, you can learn new skills and strategies to use to benefit your business’ operations.

Organization
There is no question that even the smallest business is a fairly complex machine, filled with moving parts and interwoven tasks. As a result, keeping your business organized is a prerequisite to its success. Your smartphone will have a variety of tools and features that ultimately make this much easier, from calendars that integrate with other services and task lists to keep you on schedule, with access to cloud-based tools making it easier to manage and organize your company’s documents and files.

A smartphone essentially combines the communicative powers of a telephone with the access of the Internet and the capabilities of an assistant (which we’ll dive into more in a moment), so it only makes sense that its organizational tools would be one of its strongest offerings.

Personal Assistant
Who among us hasn’t dreamt of a personal assistant? While they may not be able to do laundry or feed your cat, the various assistants that smartphones feature are more than capable of offering a helping hand in quite a few situations. Need to make a quick call? Tell the Google Assistant to call a particular contact. Need to add a business meeting with your team to your calendar? Windows 10’s Cortana is on it. Want to set a reminder to start the laundry once you get home, and to feed Sir Fluffington promptly at 6:45? All doable with your smartphone, allowing you to focus on your other, pressing business (and personal) matters.

Establishing “Me” Time
How often are you trying to work on something, only to have your smartphone interrupt you with an “SOS” that really wasn’t, or another group chat that doesn’t currently pertain to you? Fortunately, the average smartphone has a few key features that help to eliminate these frustrations, as long as they are used responsibly: the capability to silence your ringer, and the nuclear option, enabling Do Not Disturb.

Some tasks just require you to take the interrupted time to complete them, and sometimes, this is impossible to do without effectively taking the source of interruptions away.

While you should always go back and catch up on what happened during your reserved period of uninterrupted productivity, some tasks are just too pressing and/or important to have extraneous concerns come butting in. While the customizations that a smartphone offers can be fun, sometimes it’s better not to hear notification after notification, whether you picked the sounds or not.

How to Securely Eke the Most Productivity out of a Smartphone
Of course, being productive is one thing, and sacrificing your business’ security for the sake of productivity is quite another. That’s why, if you plan on allowing smartphones to be a part of your company’s toolkit, you need to ensure that your company’s security isn’t lacking as a result.

Palindrome Consulting can help you to leverage mobile devices in your business securely, with our mobile device management services. We can take you through the process of implementing MDM, and help you come up with a Bring Your Own Device Policy for your employees to follow. Call us at 305-944-7300 to learn more.

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Elizabeth Mitrani
Elizabeth Mitrani
17:23 06 Aug 19
Palindrome Consulting was key in establishing my business and helps me keep it running. They are the consummate... professionals, incredibly knowledgeable and are always available to help. They have gone above and beyond to ensure that I was up and running quickly and that any issues that may arise on my end or dealt with immediately. I highly recommend Palindrome Consulting.read more
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Moshe Rubinstein
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Palindrome Consulting is customer centric. For Palindrome Data Safety is paramount; they keep their and our systems... updated with the newest technologies and are not shy at changing to better alternatives. Their platforms are always running and in the odd case there is an event, their technical team has an awesome response time.read more
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Martin Feldman
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As a partner in Fischer & Feldman, P.A. we have utilized Palindrome Consulting as our IT experts for many years. In... addition to keeping our server up and running, they are available to consult on the everchanging cloud and web landscape. We could not function as a successful law firm without their constant care, attention and almost IMMEDIATE RESPONSE TIME.read more
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Palindrome has been my IT company for more than 15 years. We have been through four server and computer replacements... over the years all of which went smoothly. As technology has changed Palindrome has kept us current in their recommendations and are extremely responsive when we run into a software or hardware problem. We have been through hurricanes with Palindrome and felt confident they would have us up and running as quickly as possible and despite the fact we are probably a smaller client, they have treated us as one of their most important clients. I highly recommend Palindrome and have complete confidence in their capabilities and service. They have even gone the extra mile when we wanted to donate our old computers to a children's special needs school and delivered the computers, set them up and provided service for the same. Ilan Sredni is the consummate professional and has surrounded himself with top professionals and skilled technicians.read more
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Nelson T
20:32 25 Jun 19
Palindrome Consulting has proven itself time and time again to be the epitome of professionalism and technical... expertise. They take the time to listen to your needs and then apply their wealth of technical knowledge to create truly innovative and robust solutions. They truly deliver piece of mind.read more
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