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Office 2019 and Office 365

Without the ability to quickly and easily access the right business productivity software, your office is likely to come grinding to a halt. The basic tools and functionality that businesspeople utilize throughout the world are something that we are so used to we often forget it is there — until something happens and it’s not working! With the latest release of updates to the perennial favorite Microsoft Office suite of software, there are two key options for obtaining licenses and many businesses struggle to determine which is right for their needs. While the core functions of the platforms are nearly identical, there are significant differences in the pricing models as well as how often you receive updates to the software. This quick overview will help you select between the two primary options for Microsoft Office based on your current needs and where your business is headed in the future.

What Is the Difference Between Microsoft Office 365 and Office 2019?

There are a few key differences between the two versions of this most popular business productivity software suite. Office 2019 provides the core functionality of Microsoft Outlook, Access, Excel, Word, PowerPoint and OneNote. This perpetual, on-premise license is valid for a single device and named user. While transferrable, this more traditional license model does have some serious limitations. You won’t receive support, you won’t receive improvements and you’ll be missing some of the cool new AI and cloud features. What you gain is a one-time purchase of software that your business can safely use for years.

With Office 365, Microsoft generously provides a set amount of storage space per license and the licenses are valid for up to 5 total devices so you’re able to work with more flexibility. This includes fully-featured mobile versions of the popular Office software as well as real-time collaboration tools and Skype minutes. New features, patches and bug fixes are dropped on a regular schedule and there are several different plans available so you can select the one that most closely meets your needs.

Which Microsoft Office Option is Best for Startups?

Startup businesses are often running lean and mean, making it difficult to make an early investment in business software. With Microsoft Office 365, you’re able to make a smaller monthly investment in your business software, while funneling any additional funds back into growing your business and attracting customers. Microsoft offers several attractive options for businesses that are just getting started, such as their Microsoft 365 solution, that brings together office productivity software plus Windows platform, cybersecurity options and device management. With a monthly or annual subscription, you will always have the right number of licenses as your business grows and won’t be overpaying for licenses that you’re not quite ready for yet.

Which Microsoft Office Option is Best for Small Businesses?

While it’s relatively easy to make a selection for business startups, small businesses might find that there’s a slightly different value proposition to consider. Some businesses are small simply because they’re in a period of growth and are still scaling up, while others are mature businesses that are considered small by design. If your small business is still in growth mode — regardless of the age of your business — you might be better off selecting Microsoft Office 365 or Microsoft 365 to support all of your business needs. These scalable solutions receive updates in real-time as they’re released and ensure that you are fully covered for all upgrades in the future.

Small businesses that are stable in size and have a fair amount of upfront capital available for purchase may find that the perpetual license option with Microsoft Office 2019 is more attractive. While you’re still receiving the full desktop versions of all the office software that your team needs to be productive, you can save money over time as many businesses keep their Office suite for multiple years without an upgrade. This isn’t necessarily recommended, even though critical security patches will still come through. You might be missing out on new functionality that will help your business move more swiftly or collaborate more cleanly internally and with external customers.

Which Microsoft Office Option is Best for Mid-Size Businesses?

Businesses that are in a stable growth pattern often reach for the more flexible software alternative that leaves resources free to re-invest in the business — Microsoft Office 365. As organizations mature, they are more likely to be multi-site and have more complex needs for management of their licensing, and also the added complexity involved with a larger pool of staff members. With Office 2019, some staff may find that the options are too limiting such as the inability to utilize popular programs on their platform of choice. Windows 10 and MacOS are the only two operating systems supported with Microsoft 2019, and customer support is not available. When you contrast that with the full support for Office 365 and the flexibility to also utilize older Windows operating systems, mid-size businesses may find that Office 365 is a better value for their organization.

There are no hard and fast rules about which solution is right for your business. If your organization runs on multiple platforms with professionals who need to be productive regardless of their physical location, Office 365 may be a better fit. More traditional office settings where there are limited changes and a fair amount of capital to invest may discover that Office 2019 perfectly suits their needs. Microsoft Office is still the choice for the vast majority of business users throughout the world, meaning new employees will be comfortable — and productive — right away.

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Elizabeth Mitrani
Elizabeth Mitrani
17:23 06 Aug 19
Palindrome Consulting was key in establishing my business and helps me keep it running. They are the consummate... professionals, incredibly knowledgeable and are always available to help. They have gone above and beyond to ensure that I was up and running quickly and that any issues that may arise on my end or dealt with immediately. I highly recommend Palindrome Consulting.read more
Moshe Rubinstein
Moshe Rubinstein
14:57 28 Jun 19
They are there every step of the way. Responsive and timely. The full service mentality mixed with the problem solving... abilities, is what makes them an easy choice.read more
Benjamin Wainberg
Benjamin Wainberg
14:09 28 Jun 19
Palindrome Consulting is customer centric. For Palindrome Data Safety is paramount; they keep their and our systems... updated with the newest technologies and are not shy at changing to better alternatives. Their platforms are always running and in the odd case there is an event, their technical team has an awesome response time.read more
Copier Man
Copier Man
13:56 28 Jun 19
We have been using Palindrome since 2005. They make my company feel like we are #1 all the time. Expert staff are... always available to help all my users all around the country.read more
Martin Feldman
Martin Feldman
16:43 26 Jun 19
As a partner in Fischer & Feldman, P.A. we have utilized Palindrome Consulting as our IT experts for many years. In... addition to keeping our server up and running, they are available to consult on the everchanging cloud and web landscape. We could not function as a successful law firm without their constant care, attention and almost IMMEDIATE RESPONSE TIME.read more
Rebecca Fischer
Rebecca Fischer
16:39 26 Jun 19
Palindrome has been my IT company for more than 15 years. We have been through four server and computer replacements... over the years all of which went smoothly. As technology has changed Palindrome has kept us current in their recommendations and are extremely responsive when we run into a software or hardware problem. We have been through hurricanes with Palindrome and felt confident they would have us up and running as quickly as possible and despite the fact we are probably a smaller client, they have treated us as one of their most important clients. I highly recommend Palindrome and have complete confidence in their capabilities and service. They have even gone the extra mile when we wanted to donate our old computers to a children's special needs school and delivered the computers, set them up and provided service for the same. Ilan Sredni is the consummate professional and has surrounded himself with top professionals and skilled technicians.read more
Nelson T
Nelson T
20:32 25 Jun 19
Palindrome Consulting has proven itself time and time again to be the epitome of professionalism and technical... expertise. They take the time to listen to your needs and then apply their wealth of technical knowledge to create truly innovative and robust solutions. They truly deliver piece of mind.read more
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